Privacy Policy

1. Who We Are

SCL CLB ("we", "us", "our") is a non-profit organisation that organises social events — including walks, sports viewings, pub meet-ups, and other community gatherings — in various locations. We are committed to protecting and respecting your privacy.

This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and your rights in relation to it. It applies to all individuals who register with us, attend our events, or otherwise interact with us.

Registered address: 20 Nightingale Drive, Moulton, NN3 7WB.

2. Data Controller

SCL CLB is the data controller responsible for your personal data. For questions or concerns about how we handle your data, please contact us at: hello@sclclb.com.

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity data: your name and/or username.
• Contact data: email address and, where provided, telephone number.
• Profile data: your interests, event attendance history, and any other information you provide when registering or updating your profile.
• Event data: events you have expressed interest in, signed up for, or attended.
• Communications data: messages or correspondence you send us.
• Technical data: IP address, browser type and version, time zone, and other technical information when you use our website or digital platforms.
• Photographs and images: where you have consented to being photographed or filmed at events.

We do not intentionally collect any special category data (such as health, religious beliefs, or political opinions). Please do not submit such information unless it is strictly necessary (e.g., notifying us of a dietary requirement or accessibility need for an event).

4. How We Collect Your Data

We collect personal data in the following ways:

• Directly from you, when you register an account, sign up for an event, or contact us.
• Automatically, when you interact with our website or digital platforms.
• From third parties, such as Meetup, Eventbrite, or other event platforms through which our events are publicised or managed.

5. Why We Use Your Data and Our Legal Basis

We only use your personal data where we have a lawful basis to do so under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The list below sets out the purposes for which we process your data and the legal basis we rely on:

• To register and manage your account — Legal basis: Contractual necessity.
• To organise and administer events you sign up for — Legal basis: Contractual necessity.
• To send you event confirmations, reminders, and updates — Legal basis: Contractual necessity.
• To send you newsletters or updates about upcoming events — Legal basis: Legitimate interests (you may opt out at any time) or consent, where required.
• To respond to your enquiries and communications — Legal basis: Legitimate interests.
• To improve our events and services — Legal basis: Legitimate interests.
• To comply with legal obligations — Legal basis: Legal obligation.

Where we rely on legitimate interests, we have assessed that our interests are not overridden by your rights and freedoms. Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal.

6. How We Share Your Data

We do not sell your personal data. We may share your data with:

• Other members of SCL CLB, to the extent necessary to facilitate the events you have signed up for (for example, letting other attendees know who to look for).
• Third-party platforms used to manage events (such as Meetup or Eventbrite), subject to their own privacy policies.
• Service providers who assist with our operations (e.g., email platforms), bound by data processing agreements.
• Regulatory authorities or law enforcement where required by law.

We will not transfer your personal data outside the UK or European Economic Area without ensuring appropriate safeguards are in place.

7. How Long We Keep Your Data

We retain your personal data only for as long as necessary for the purposes set out in this policy, or as required by law. In general:

• Account data is retained for as long as your account is active and for a reasonable period thereafter.
• Event records are kept for up to 3 years after the event.
• Communications are retained for 2 years.

When data is no longer needed, we will securely delete or anonymise it.

8. Your Rights

Under UK data protection law, you have the following rights in respect of your personal data:

• Right of access: to request a copy of the data we hold about you.
• Right to rectification: to ask us to correct inaccurate or incomplete data.
• Right to erasure: to ask us to delete your data in certain circumstances.
• Right to restriction of processing: to ask us to restrict how we use your data.
• Right to data portability: to receive your data in a structured, machine-readable format.
• Right to object: to object to processing based on legitimate interests.
• Right to withdraw consent: where processing is based on consent, to withdraw it at any time.

To exercise any of these rights, please contact us at hello@sclclb.com. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Cookies and Tracking

If you use our website, we may use cookies and similar technologies to improve your experience. You can control cookie settings through your browser.

10. Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Third-Party Links

Our platforms may contain links to external websites. We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the effective date at the top of this document and, where appropriate, notify you by email. Continued participation in SCL CLB events after any such update constitutes acceptance of the revised policy.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact: